UNAPPROVED DRAFT MINUTES

UTAH YOUTH SOCCER ASSOCIATION
Minutes of the Meeting of the Board of Directors
August 20, 2008

The regular monthly meeting of the Board of Directors of the Utah Youth Soccer Association was called to order by President Scott Maxfield at 7:45 p.m. at the State Office of Utah Youth Soccer Association in Salt Lake City, Utah. The following Board members were present during the meeting:

Scott Maxfield, President
Cindy Baron, Vice President
Jodi Wells, Secretary
Eric Blommer, Competition Director
Debbie Haycock, Recreation Director
Chris Roemer, District 1 Chairperson-via conference phone
Brian Smith, District 5 Chairperson
Scott Hansen, District 6 Chairperson
Delon Brower, District 7 Chairperson
Norm Williamson, SYRA p align="justify"> present were Bruce Cuppett, (State Cup Chairperson), Bobby Ginn, (State Executive Director), Mindy Wankier, (Tournament Director), Sarah Smith, (Top Soccer Chairperson), Jodene Smith, (State Registrar), and Greg Maas, (State Technical Director).

The following were excused, Trisha Roberts, (District 2 Chairperson), John Gygi, (District 3 Chairperson), and Dave Mills, (District 4 Chairperson).

President Scott Maxfield welcomed everyone in attendance and thanked them for coming. Motion was made and seconded to start the Board of Directors Meeting at 7:45 p.m.

MINUTES

Motion was made and seconded to approve the minutes from July 17, 2008 Board of Directors Meeting.

REPORTS

Executive Director Bobby Ginn reported the following items:

Treasurer Joe Johnson has proposed that a Finance and Budget Committee be formed and meet quarterly and review present budgets and create future budgets. The first meeting will be Tuesday, September 16, 2008 at 6:00 p.m. and all board members are invited to attend.

September is US Youth and the State of Utah's Soccer Month-the office currently has 5 activities planed throughout the state:

*September 1st @ BYU (Women's Soccer home game) with BYU recognizing current District 5 coaches at halftime as well as giving out free stuff from US Youth.
*September 12th @ U of U (Women's Soccer home game) Before the game we will be having a free skills clinic for kids 4-12 yrs old, as well as giving out free stuff from US Youth.
*September 19th @ BYU (Women's Soccer home game) with BYU recognizing UYSA volunteers and staff at halftime as well as giving out free stuff from US Youth.
*September 22nd District 7 (Cache County) we will be having a free skills clinic for kids 4-12 yrs old, as well as giving out free stuff from US Youth.
*September 29th District 4 & 6, we will be having a free skills clinic for kids 4-12 yrs old, as well as giving out free stuff from US Youth.

Currently working with the Gigunda Group who represents Sony Camera's on a sponsorship for the Presidents Cup in October.

In the final stages of a sponsorship deal with TeamPages that will enable our UYSA teams to have access to free websites for their teams.

Encourage all District Chairs to make sure that you are reviewing as well as handing out Risk Management Brochures to all league presidents and others that need this continuing education. There is a ton of information on our site as well as the District 4 website for you to use.

COMPETITION DIRECTOR

Eric Blommer - no report

VICE PRESIDENT

Cindy Baron - no report

TOURNAMENT DIRECTOR

Mindy Wankier - no report

RISK MANAGEMENT

Debbie Haycock reported that Background checks are being kicked out if they have expired.

DISTRICT 5

Brian Smith - no report

DISTRICT 6

Scott Hansen - no report

STATE YOUTH REFEREE ADMINISTRATIOR

Norm Williamson reported that they have had a few incidences occur at tournaments-they have been turned over to the disciplinary committee for review.

Scott Maxfield stated that we sent referees to Hawaii, and they were not asked to work the last day. I spoke with Crystal Yent the Region Referee. We need to rank our referees that we take to regionals. We are hosting the Far West Regional Workshops she will come in and do some referee stuff with our referees. Brandee Griffiths-Pack has been asked to go to the Veterans Cup in Seattle. And invited to the Nike Friendlies as well. That is a great honor for one of our local referees.

State Youth Referee nominations are due October 1st-get the names to Norm. Support incentives to get our referees better.

DISTRICT 7

District Chairperson, Delon Brower stated that they are working with the ADG system, Drew has been very responsive and getting things taken care of for us. Thanks.

STATE TECHNICAL DIRECTOR

State Technical Director Greg Maas reported the following:

Coaching courses this summer were met with expected high numbers due in part to the application of coaching policies in our competition programs and the x-league. Special thanks to the Districts and in particular, the District Registrars for their persistence with our coaches in need of minimum qualifications.

Any one interested in having youth modules, get in your requests as soon as possible, so that we can get them scheduled.

ODP garners 35 players in both Region and National Team Pools for 2008-a record for the 7th straight year.

TOP SOCCER

Top Soccer Chairperson, Sarah Smith Top Soccer has a state function for the top soccer kids; maybe make this a regional event, by having a North, South, East, and West area function-2 hour session every Friday.

FAR WEST REGION WORKSHOPS

Bruce Cuppett reported that Utah will be hosting the Far West Region Workshops-October 16-19. Volunteers are needed for Friday and Saturday evenings. Workshops will be all day Saturday everyone is invited. Agenda will be built by Region IV.

X-LEAGUE

Bruce Cuppett reported that he and Eric Blommer have worked the issues, because we do not have a committee yet. Greg Maas reviewed it. The District Registrars need to make sure the alignment forms get turned in before passing on to the State. It would make it much easier to align these teams. Schedules should be done by Friday.

Team names are driving us crazy-we need to standardize the names. Registrars need to come up with a proposal to standardize how teams are input.

STATE CUP

State Cup Chairperson, Bruce Cuppett reported that US Youth amended the policy on the US Youth Soccer National Championships. This amended rule provision is effective beginning with the 2008-2009 National Championship competition.

Section 3(1) of rule 221 is amended to read as follows:

(1) Team Roster
The team roster shall be approved by the State Association where the team resides. For the U-15 and younger teams, the team roster shall not have more than 18 youth players on the team roster at any given time during the seasonal year. For U-16 and older teams, the team roster may have up to 22 youth players on the team roster at any given time during the seasonal year. Every team roster shall have a minimum of 7 players on the roster at all times.

Bruce reported that we have to make an amendment to State Cup rules to allow this, and I would recommend that we change it for league play as well.

Motion was made that a roster must have a minimum of 11 players and a maximum of 18 players (max of 22 for U16 and older; max of 14 and min of 8 for teams playing 8v8)

That is a general housekeeping that this motion will affect all sections that involve roster size. Seconded. Call for a vote. Motion carries.

September 5th is the mandatory state cup meeting for all coaches and administrators. I will cover this new amended rule with all of them as well as have it posted on the website.

PRESIDENT

President Scott Maxfield asked that all Districts remind your people about the Risk Management issues, encourage everyone to look over these items. Let's get everyone educated on these issues; we have information available to everyone on this.

At the National AGM, it was proposed that we have a US Youth in house program, motion to adapt and install a U20 program. This motion was turned down.

Information on numbers and census breakdown are included in your packet to review.

The following proposals are included in your packet for your review as well:

*Proposed Amendment to the Far West Regional League Rule 417, subdivision (1) proposed by California Youth Soccer Association, Inc. (Cal-North)

*Region IV Travel Policy proposal-please take back to your Districts and discuss.

Report back on the U17 and U18 alignment-motion was sent out to the BOD from Brian Smith, conference call was held, competition committee was asked to reconsider. It was a 9 to 4 vote to keep as is.

Motion by Brian Smith to reconsider an e-mail was sent out, to the BOD, an electronic vote took place the vote was 9 to 7, motion passed, the alignment was redone.

DISTRICT 1

District 1 Chairperson Chris Roemer asked to follow up to make sure minutes are posted on the website for the association members to read.

Send information to me on what volunteers are need to help at the Far West Region Workshops.

ACTION ITEMS

REGISTRARS PROPOSALS

Registration Proposals were withdrawn Jodene with present them in the September Board of Directors Meeting.

RATIFY ACTION FOR MEAGAN LINDSEY

Motion was made and seconded to ratify the action of Meagan Lindsey a U9 player with Down syndrome to play at U6 with her younger sister.

Bobby will take care of the ADG issues. To get her registered.

Discussion

Call for questions, seconded

Motion to allow Meagan Lindsey a U9 player to play down to the U6 age group for this season. Calls for Division, yes votes have it.

Motion passed to allow Meagan Lindsey a U9 player to play down to U6.

EXECUTIVE SESSION

No Executive Session this month.

ADJOURNMENT

Motion was made, seconded and approved to adjourn at 9:20 p.m. The next meeting of the Board of Directors of the Utah Youth Soccer Association is scheduled for Thursday, September 18, 2008 at 8 p.m. at the State Office of Utah Youth Soccer Association.

These draft minutes were prepared by Secretary Jodi Wells. Please direct any corrections or clarifications to ewells@networld.com or uysajodi@yahoo.com